Accounts Payable Specialist

Hi there! We are South and our client is looking for an Accounts Payable Specialist!

Note To Applicants

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
• Interview Policy: The use of artificial intelligence (AI) tools during interviews are strictly prohibited.
• Note: As part of the final stages of the selection process, contractors may be asked to provide professional references for a reference check. If you're selected, you may also be asked to update their LinkedIn profile.
  
  

About The Role

We are looking for an Accounts Payable Specialist to manage the day-to-day processing and reconciliation of vendor invoices and payments across multiple properties and legal entities.

In this role, you will be responsible for accurately entering and reviewing invoices, processing payments, reconciling vendor statements, and ensuring expenses are correctly assigned to the appropriate property and general ledger account.

You will work closely with property managers, vendors, and accounting teams to resolve discrepancies, respond to payment inquiries, identify missing invoices, and keep financial records up to date. The ideal candidate is detail-oriented, proactive, and comfortable researching issues independently and following them through to resolution.

Responsibilities

• Enter and review vendor invoices, ensuring accurate coding to the appropriate property entity and general ledger account.
• Process vendor payments through manual and electronic payment methods according to established terms and procedures.
• Reconcile vendor statements against recorded invoices and payments on a monthly basis.
• Identify missing invoices, outstanding items, discrepancies, credits, and refunds, and follow up with the appropriate parties.
• Research discrepancies independently and work toward resolution rather than simply escalating issues.
• Communicate daily with property managers, vendors, and accounting teams regarding invoice status, coding, approvals, and payment timing.
• Maintain utility and contract service logs and ensure they are updated accurately and on time.
• Respond to vendor inquiries regarding invoice receipt, approval status, and payment.
• Support the accounting team during month-end close, including accruals and invoice cut-off items.
• Maintain accurate and organized accounts payable records across multiple entities.
• Promptly report discrepancies, including errors identified in your own work or issues originating with vendors or other teams.
• Ensure invoices are processed accurately and within established deadlines.
  
  

Requirements

• +2 years of experience in Accounts Payable, including invoice processing and vendor statement reconciliation.
• Strong attention to detail and organizational skills.
• Ability to manage multiple invoices, vendors, and priorities while maintaining accuracy.
• Strong problem-solving and research skills, with a proactive approach to resolving discrepancies.
• Ability to work independently with minimal supervision.
• Availability to work during hours that overlap with the US business day.
  
  

Nice to Have

• Experience with Entrata or other property management/accounting platforms.
• Experience with QuickBooks Online.
• Experience managing Accounts Payable across multiple legal entities, properties, or locations.
• Experience in multifamily, real estate, or property management environments.
• Experience identifying and recovering vendor credits, refunds, or overpayments.
• Familiarity with utility and contract service tracking.
  
  

Schedule: Monday to Friday, Arizona business hours (9:00 AM–5:00 PM MST).

Compensation: USD salary

Location: 100% remote opportunity

If this opportunity sounds good to you, send us your resume!