Project Coordinator – Indigenous Relations FR -EN

The Project Coordinator – Indigenous Relations is responsible for providing project coordination, administrative support, stakeholder engagement support, reporting, and operational assistance to the Indigenous Relations team. The role ensures the successful coordination of Indigenous Relations initiatives, tracking of commitments and key performance indicators, management of partnership information, and support for strategic business objectives across the organization.

Key Responsibilities

Indigenous Relations Project Coordination

• Coordinate Indigenous Relations projects, programs, and strategic initiatives across Canada.
• Maintain project plans, schedules, action registers, budgets, and reporting dashboards.
• Track Indigenous Relations commitments, deliverables, milestones, and key performance indicators.
• Monitor progress against annual Indigenous Relations objectives and organizational goals.
• Support the implementation and monitoring of WSP's Reconciliation Action Plan (RAP).
• Support the implementation and monitoring of CCIB PAIR Silver Recertification initiatives.
• Prepare project status reports, executive presentations, briefing notes, and meeting materials.
• Coordinate activities across multiple regions and business sectors to ensure alignment and consistency.

Proposal & Business Development Support

• Track Indigenous Participation Plans (IPPs), Indigenous Benefits Plans (IBPs), and Indigenous engagement commitments related to project pursuits and proposals.
• Coordinate information gathering from Indigenous Relations Leads and business teams.
• Maintain databases of Indigenous businesses, community relationships, partnerships, and agreements.
• Support Indigenous procurement tracking and reporting activities.
• Assist in documenting Indigenous Relations contributions to project success and business growth opportunities.
• Support proposal development efforts by coordinating Indigenous Relations content and supporting documentation.

Relationship & Partnership Administration

• Maintain records related to Indigenous communities, Nations, organizations, businesses, and strategic partnerships.
• Coordinate meetings with Indigenous partners, communities, organizations, and stakeholders.
• Track relationship-building initiatives and follow-up actions.
• Support management of partnership agreements, MOUs, sponsorships, and collaborative initiatives.
• Assist in organizing engagement sessions, community meetings, workshops, and partnership events.
• Support relationship management activities that foster meaningful and respectful engagement.

Reporting, Analytics & Communications

• Develop and maintain Indigenous Relations dashboards and performance reporting tools.
• Collect, analyze, and report on Indigenous Relations data and metrics.
• Support preparation of executive-level reports for leadership teams and business stakeholders.
• Coordinate internal communications highlighting Indigenous Relations initiatives and success stories.
• Maintain Indigenous Relations templates, tools, and supporting resources.
• Support the development of presentations and reporting materials for senior leadership.

Team & Administrative Support

• Coordinate team meetings, workshops, strategic planning sessions, and leadership meetings.
• Manage calendars, travel arrangements, and logistics related to Indigenous Relations activities.
• Prepare agendas, meeting minutes, action trackers, and follow-up communications.
• Maintain team records, document repositories, templates, and shared resources.
• Support onboarding and coordination activities for Indigenous Relations team members and internal champions.
• Assist with administrative processes that support team efficiency and operational excellence.

Position Requirements

Education

• Bachelor's Degree in Business Administration, Project Management, Indigenous Studies, Public Administration, Communications, Community Development, or a related field.
• Project Management certification or formal project coordination training is considered an asset.

Experience

• 2 - 3 years of experience in project coordination, stakeholder engagement, business operations, administration, community relations, or related roles.
• Experience supporting large-scale programs, initiatives, or strategic projects.
• Experience working with Indigenous communities, organizations, governments, or businesses is highly desirable.
• Experience supporting proposals, business development activities, or stakeholder engagement initiatives.
• Experience within consulting, engineering, infrastructure, transportation, energy, natural resources, or professional services environments is preferred.

Technical Skills

• Advanced proficiency in Microsoft Office Suite, including:
• Excel
• Word
• PowerPoint
• Teams
• SharePoint
• Experience using project management and reporting tools.
• Strong data management and reporting capabilities.
• Experience maintaining dashboards, performance metrics, and project tracking systems.
• Strong document management and administrative coordination skills.

Languages

• Advanced English proficiency (written and spoken).
• French proficiency is considered an asset.

Key Competencies

• Relationship Building.
• Cultural Awareness and Respect.
• Project Planning and Coordination.
• Stakeholder Management.
• Collaboration and Teamwork.
• Accountability and Ownership.
• Business Acumen.
• Effective Communication.
• Organizational Excellence.
• Time Management and Prioritization.
• Initiative and Problem Solving.
• Adaptability and Continuous Improvement.
• Attention to Detail.
• Results-Oriented Mindset.

What We Offer

• Competitive compensation package.
• Comprehensive employee benefits program.
• Flexible work arrangements.
• Career development and growth opportunities.
• Exposure to global projects and multicultural teams.
• A supportive, inclusive, and collaborative work environment.
• Opportunities to contribute to meaningful Indigenous Relations and reconciliation initiatives.
• Access to innovative tools, technologies, and professional development programs.

At WSP, we value diversity, inclusion, and respect. We are committed to fostering an environment where all employees can contribute, grow, and thrive while supporting meaningful partnerships and positive outcomes for Indigenous communities across Canada.

If you are interested in this opportunity, please share your updated CV in English with us.