Executive Assistant

TileImpact, Inc.

Executive Assistant

Applications must include a resume in English. Only English-language resumes will be reviewed.

Location: 100% Remote | Pacific Time

Hours: Up to 40 hrs/week

Support a Growing U.S. Construction Company with Structure, Clarity, and Follow-Through

About Us

TileImpact, Inc. is a family-owned commercial tile and stone contractor serving the San Francisco Bay Area for over 20 years. Our company is known for craftsmanship, strong values, and a culture of continuous improvement.

We practice 2-Second Lean, making small improvements every day that help our people work better and serve our customers well.

Our Values (TILE)

• Think with clarity.
• Improve with creativity.
• Learn with humility.
• Execute with excellence.
  
  

We focus on what matters, do the work right the first time, bring solutions, and stay coachable. This is how TileImpact operates every day.

About The Role

This is an executive support role for a high-output President. You will be the first filter on everything that reaches him and the last check on everything that leaves.

How You Will Support Us

Inbox & Communications

• Triage the President's inbox, flag priorities, and draft replies on his behalf
• Manage his calendar, protect focus time, and schedule and confirm meetings
  
  

Strategic Support

• Capture the President's ideas and direction and organize them into clear action plans
• Break projects into steps with owners, deadlines, and next steps
• Track progress and keep priorities moving
  
  

Office Admin Support

• General office administration support, including coordinating supplies, managing vendors and assisting with day to day operational needs
  
  

Records & Systems

• Organize and maintain data in FileMaker (training provided)
• Keep digital files and contact lists up to date
• Maintain shared folders in Google Drive with consistent structure
  
  

Docs & Research

• Draft summaries, SOPs, vendor research, and meeting notes
• Download and organize construction plan sets and assist with file preparation
  
  

AI Tools

• Use AI daily to draft, summarize, and streamline repetitive tasks
• Turn meeting notes into structured projects and task lists
• Document processes and suggest improvements
  
  

Experience

What You Need

• 3 or more years supporting a business owner or executive in an operations-heavy role
• Proven experience managing payroll and timecards
• Proven experience managing workflows for multiple people and projects
• Construction, architecture, or trades-adjacent admin is a plus
  
  

Skills

• Full English proficiency, written and spoken, C1 or above
• Steady under pressure, does not create noise
• Short with written and verbal updates, gets to the point
• Exercises judgment on what reaches the President and what does not
• Follows through: if it is assigned, it gets done
• Anticipates what is needed before being asked
• Learns the standard once and applies it consistently
• Works within established systems without trying to redesign them
• Writes in the President's voice, not their own
• Brings solutions or a clear question, never just a problem
• Thorough and detail-oriented, numbers and names must be right
  
  

What We Offer

• Contractor rate paid in USD
• Direct contract with the company, no agency in between
• Monday to Friday, Pacific Time hours - up to 40 hours a week
• Grow your career working directly with a U.S. company