Training Assistant - Colombia

Job Description

Role Purpose

The Training Assistant plays a key role in ensuring the smooth coordination of events, accurate cost tracking, and efficient supplier and logistics management. This role is focused on operational execution and administrative support for training and logistics activities within an automotive client across Colombia, Peru, and Ecuador.

This is a hands-on, detail-oriented role, ideal for someone who excels in execution, organization, and supporting day-to-day operational delivery.

Working Scheme: remote (will attend in-person meetings only when required)

Contract: Indefinite period

Key Accountabilities

• Support the execution and follow-up of brand events and training sessions across multiple countries
• Assist in planning and coordinating training schedules alongside the Training Administrator
• Provide on-site and remote support for events, including low-demand sessions and special activities
• Ensure proper logistics and execution of in-person events for seamless delivery
• Handle travel arrangements, including flight bookings and accommodation for events
• Coordinate instructor per diems (viáticos), especially for Ecuador, and track cash advances across countries
• Support the Project Coordinator in updating planning changes prior to submission to the client
• Ensure all logistical components are aligned and delivered on time
• Assist in budget preparation for events and monitor execution against planned costs
• Track and manage feeding costs (FEE adjustments) related to in-person training sessions by country
• Maintain and update the Master File with cost tracking, invoicing data, and expense records
• Record credit card expenses, transportation (Uber), and other operational costs accurately
• Validate billing information for client charging, including fees, overtime, logistics, and freelancer costs
• Support the issuance of entry sheets in coordination with the Project Manager and track invoice submission
• Assist in onboarding new suppliers by collecting required documentation
• Source, confirm, and follow up on supplier payments
• Prepare cost reports and summaries for events
• Identify opportunities to improve operational efficiency and support GP Strategies.
• Ensure data accuracy and organization across all tracking files and documentation
  
  

Candidate Profile

Experience & Capability

• Previous experience in administrative, logistics, or training support roles
• High School Diploma in related areas
• Experience supporting operations in multinational or multi-country environments is a plus
  
  

Technical Strength

• Proficiency in Microsoft Office tools
• Intermediate to advanced Excel skills (data tracking, reporting, basic analysis)
• Experience managing data files and administrative records
  
  

Mindset & Behaviours

• Strong interpersonal skills to interact with clients and dealer network stakeholders
• Ability to work under pressure and manage multiple priorities
• Fast learner with adaptability and openness to change
• Clear and assertive communication skills
• Strong attention to detail and organizational capability
• Analytical mindset with problem-solving skills
• High level of commitment and accountability
• Proactive attitude with continuous improvement mindset
  
  

Nice to Have

• English and/or Portuguese proficiency will be considered a plus
  
  

All of our job openings are open to people with disabilities.

About Us

GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally.

From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at www.gpstrategies.com .

With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter.

GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.