Administrative Assistant

About WSP

WSP is one of the world's leading engineering, consulting, and professional services firms. We are dedicated to delivering innovative and sustainable solutions that shape the communities of tomorrow.

We are currently seeking an Administrative Assistant to join our team. This role is ideal for a highly organized, customer-focused professional with strong communication skills and advanced English proficiency who enjoys working in a dynamic and collaborative environment.

Why Choose WSP?

• Join a globally recognized organization known for excellence and innovation.
• Be part of a collaborative and inclusive work environment.
• Access opportunities for professional growth and career development.
• Work with multicultural teams across different regions.
• Participate in meaningful projects that positively impact communities worldwide.
• Benefit from flexible work practices that support work-life balance.

Position Purpose

Provide comprehensive administrative and customer service support to internal and external stakeholders while ensuring the efficient coordination of daily business activities, documentation, communications, and operational processes.

Key Responsibilities

• Provide administrative support to managers, teams, and business units.
• Manage calendars, meetings, travel arrangements, and scheduling activities.
• Prepare, edit, and maintain reports, presentations, correspondence, and documentation.
• Serve as a primary point of contact for internal and external stakeholders.
• Deliver exceptional customer service and ensure timely responses to inquiries.
• Coordinate meetings, events, and team activities.
• Maintain accurate records and filing systems.
• Monitor and manage office correspondence, including emails and communications.
• Support onboarding activities and employee administrative processes as required.
• Assist with invoice tracking, expense reports, and procurement-related activities.
• Ensure compliance with company policies and administrative procedures.
• Collaborate with cross-functional teams to support operational efficiency.

Position Requirements

Education

• Associate's or Bachelor's degree in Business Administration, Administrative Management, Human Resources, Communications, or a related field.

Experience

• 3 to 5 years of experience in administrative support, office coordination, executive assistance, or customer service roles.
• Proven experience providing customer service to internal and external clients.
• Experience working in a fast-paced and multicultural environment is highly desirable.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Experience managing calendars and scheduling tools.
• Ability to prepare professional reports, presentations, and business correspondence.
• Strong organizational and document management skills.
• Knowledge of administrative processes and office management practices.

Languages

• Advanced English proficiency (written and spoken).
• Spanish proficiency (written and spoken).

Key Competencies

• Excellent customer service orientation.
• Strong verbal and written communication skills.
• Organizational and time management skills.
• Attention to detail and accuracy.
• Problem-solving and critical-thinking abilities.
• Ability to manage multiple priorities effectively.
• Professionalism and confidentiality.
• Strong interpersonal and relationship-building skills.
• Proactive and service-oriented mindset.
• Ability to work independently and collaboratively.

What We Offer

• Competitive compensation package.
• Comprehensive benefits program.
• Flexible and collaborative work environment.
• Opportunities for professional development and career advancement.
• Exposure to international teams and projects.
• An inclusive culture that values diversity, innovation, and continuous learning.

At WSP, we are committed to fostering an inclusive workplace where everyone can contribute, grow, and achieve their full potential.

If you are interested in this opportunity, please share your updated CV in English with us.